Administration Trainee (Operations & Finance) – Adelaide

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ABOUT THE ROLE

• Work on-site with Adelaide Fringe
• Supportive team environment
• Fully funded qualification: Certificate III in Business
• Support from a dedicated AFL SportsReady Field Officer to help you achieve your goals
• If you are Aboriginal and/or Torres Strait Islander, you will also receive one-on-one mentoring support and networking

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WHY SHOULD YOU WORK WITH US?

Our employment pathways are the best way to fast-track your career. We will provide you with the real skills and experience needed to succeed when first starting your career.

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DUTIES & RESPONSIBILITIES

KEY RESPONSIBILITIES
Operations
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Screen and direct telephone calls and take accurate and detailed telephone messages when required
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Respond daily to and/or refer enquiries appropriately that come to Adelaide Fringe via:
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Phone
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Email/FreshDesk
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Other written correspondence and in person
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Ensure the efficient and effective day to day operation of the Adelaide Fringe office
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Keep updated with the Adelaide Fringe office and network across the arts industry in South Australia and nationally
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Assist the volunteer program and administration work as required by the Volunteer Coordinator and Operations Manager
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Assist the Operations Manager and Operations & Finance Coordinator to with HR initiatives such as Wellbeing Program and other tasks as required
Diversity & Inclusion
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Assist with the implementation and tracking of the Adelaide Fringe Reconciliation Action Plan.
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Assist with the implementation and tracking of the Disability Access and Inclusion Plan.
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Assist with the implementation and tracking of the Sustainability Action Plan.
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Assist with the creation and implementation of the Multicultural Inclusion Action Plan.
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Work on diversity and inclusion initiatives and support in the facilitation of the celebration of specific events to ensure awareness and engagement across the organisation, including but not limited to Reconciliation Week, NAIDOC week, Refugee Week, Harmony Week, IDAHOBIT Day, International Women’s Day.
Finance
• Provide assistance to the Finance team with expenses coding
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Assist the Head of Finance and Accountants to prepare artist settlement statements to make payments to artists.
Production
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Assist production with compiling event handbooks and safety documentation
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Assisting with asset management
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Assist with bump in and bump out of Adelaide Fringe managed events.
General
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Research possible grant opportunities through funding bodies
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Provide Managers with reports as required
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Undertake all projects and activities as directed by the Executive Directors, Heads of Departments, Managers, Coordinators and Director & CEO as required
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Observe and follow all Work Health, & Safety regulations and safe working practices
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Whilst this position description summarises the purpose of the job and lists its key tasks, it is not a definitive list of all the tasks to be undertaken. Tasks can vary from time to time at the discretion of your Manager. To deliver services effectively, a degree of flexibility is needed and the employee may be required to perform work not specifically referred to above

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JOB REQUIREMENTS

ESSENTIAL CRITERIA
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Ability to liaise and communicate effectively with a broad range of committed staff and stakeholders, both internal and external to the organisation, in a professional and ethical manner
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High level attention to detail and record keeping skills
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High level of customer service delivery and ability to resolve customer concerns and complaints in a timely and professional manner
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Willing to learn new skills and open to new opportunities
DESIRABLE CRITERIA
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Basic computer literacy and competency with internet, email and other office 365 apps such as Word, Excel, and Outlook
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Basic time management skills to manage complex tasks and competing deadlines concurrently
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Previous experience in a role with customer service and/or supporting a team to meet objectives
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and the community at large from COVID-19. Applicants will be asked to provide evidence of vaccination status in the event they are successful in obtaining an interview.
PERSONAL ATTRIBUTES
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Passionate, articulate and knowledgeable
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Innovative thinker with the ability to translate ideas into actions
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High level of attention to detail
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Self-reliant and self-motivated
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High level of organisational planning and problem solving skills
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Ability to cope with high pressure situations and competing deadlines
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Patient, amiable and good humoured

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SALARY

As the successful candidate, you will receive:

$21,500 – $30,000 plus 11.5% Superannuation

• National Training Wage Award
• Fully Funded Qualification

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MORE INFORMATION

• People with tertiary qualifications need not apply. Current university applicants may have to defer their studies to be eligible for this traineeship.
• This position is best suited to a recent secondary school leaver.
• Aboriginal and Torres Strait Islander Identified Role

  Only Aboriginal and/or Torres Strait Islander people are eligible to apply for this position. This action constitutes a special measure by virtue of section 65 of the Equal Opportunity Act 1985 (SA)

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OTHER JOB REQUIREMENTS

Applicants must have:

• Drivers License

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Applications for this position will close:

October 25, 2024 5:00 pm

All applications must include:

• A Cover Letter
• A Resume
• Application Details
• Position Details
• Job Specific Requirements
• Previous Employment
• About your time at school
• Previous Education
• Skills
• Referees